First Steps for Planning a Tent Rental
Whether you’re planning a private event, a corporate gathering, or managing a construction site, getting started with a tent rental doesn’t have to be overwhelming. Here are the essential first steps to help you avoid delays, stay on budget, and feel confident before requesting a quote.
Check Local Permit Requirements
Before anything is installed, check if a permit is required. Many municipalities require one for temporary structures over a specific size. If you’re unsure, your rental partner should guide you — at JK Rentals, we verify and pull utility locates on every job. We’ll let you know if permits are required and help ensure compliance with local code.
Evaluate Your Site Conditions
Where and how your tent is installed makes a big difference — both for safety and cost. Be ready to answer these questions:
- What type of surface are we working with? (Grass, concrete, asphalt, gravel, etc.)
- Is the area level, or will we need to correct for a slope?
- Are there underground utilities or overhead obstructions?
- Is this a high-traffic area with access restrictions?
Staking vs. Weighting
Staking into grass or dirt is the most secure and cost-effective anchoring method. If the tent must be installed on concrete, brick, or sensitive surfaces, we can use weighted solutions; however, keep in mind that not all tents are designed for this purpose. Clearspan structures, for example, are ideal for weighted installs.
Consider Flooring Needs Early
Uneven ground? Muddy field? High-end event? Flooring isn’t just aesthetic — it can be essential. We offer options ranging from simple turf to full hardwood platforms and elevated floors. A level floor can stabilize your layout and protect your guests, vendors, and gear.
Tip: Bundling flooring with your tent rental streamlines installation and can reduce total costs.
Understanding Tent Types
Not all tents are built the same. Your goals, site, and budget will influence the best choice.
Pole & Tension Tents
- Elegant look with high peaks
- Lower base cost
- Require staking and center poles
- Need additional perimeter space (e.g., a 40ft x 60ft tent needs ~50ft x 70ft total)
Clearspan Structures
- No interior poles (great for layout flexibility)
- Can be staked or weighted
- It is ideal for uneven ground or longer installs
- Higher labor and equipment cost, but unmatched in versatility and weather resistance
Levo Tents
- Sleek, modern silhouette with a swooping roofline
- Designed for upscale events and brand activations
- Frame-based: no center poles, clean interior layout
- Can be weighted or staked, depending on site needs
Levo tents blend architectural elegance with structural performance. They’re a favorite for corporate events, galas, and marketing experiences where aesthetics matter just as much as logistics. If your event needs to stand out — and look sharp doing it — the Levo is worth considering.
Arcum Tents
- Distinctive curved roofline for premium presentation
- High load-bearing capacity, ideal for signage, lights, or AV
- Engineered for long-term or semi-permanent use
- Performs exceptionally in harsh weather conditions
Arcum tents are a premium version of clear-span structures featuring added visual drama. The curved profile sheds snow and rain efficiently, making them perfect for winter or multi-season installs. If your structure needs to work hard and look impressive, the Arcum delivers both.
What do you need? We’ll help you match your event goals with the proper structure.
Book Early — Even if It’s Not Six Months Out
We recommend reaching out at least six months in advance for the best availability, especially if your event falls during peak season or requires specialty structures, such as clearspan or Arcum tents.
But don’t panic if you’re under the wire — we regularly accommodate shorter timelines. Just know that last-minute bookings may limit your tent options, affect accessory availability, or incur rush logistics fees. The sooner you contact us, the more choices (and cost control) you’ll have.
Let's Make It Easy.
JK Rentals doesn’t just drop a tent and leave. We’re your partner in the planning process — helping you avoid surprises and stay focused on your event, not the structure.
Need help getting started? Our team is ready with quotes, site assessments, and expert recommendations.